Make every daycare spot count.
Know what to charge, which enrollments are underpriced, when a part-time schedule is costing you capacity, and how much your daycare could really earn.
Your Daycare Today8 Licensed Spots
Small pricing decisions can become thousands of dollars a year.
You care deeply about the children in your home. DaycareWorth gives you the financial clarity to make sure your business stays healthy and sustainable.
“Should I take this part-time family?”
Accepting a 3-day schedule might feel like safe income, but without a paired Tue/Thu family, you lock up full-time capacity for 30% less revenue.
“I've charged this family the same rate for three years.”
Your food, insurance, and supply costs rose 18%. Keeping loyal families on grandfathered rates silently drains thousands over time.
“It's only one empty spot.”
A single vacant spot doesn't feel urgent week-to-week, but letting a month slip by leaves significant potential revenue uncaptured.
“I'm full now. But two children leave this fall.”
When older kids transition to preschool or kindergarten, full enrollment evaporates overnight unless you see the dip months ahead.
Stop guessing. See the numbers behind every spot.
DaycareWorth turns your rates, schedules, capacity and expenses into clear business decisions — without turning you into an accountant.
Add your daycare basics
Enter your licensed capacity, operating schedule, operating expenses, and personal income goal. No accounting background required.
Add your current spots
No child names required. Simply log anonymous labels (Child A, Child B), their age group, weekly schedule, and current tuition rate.
See what to change next
DaycareWorth flags underpriced enrollments, uncaptured vacancy capacity, fragmented schedules, and tells you exactly what to prioritize first.
Before you say yes to a part-time family, check what the schedule is really worth.
Part-time care can be valuable — when the numbers and the schedule work together. DaycareWorth calculates the exact threshold so you never inadvertently give away full-time capacity.
Prospective Schedule Evaluation
Or counter-offer at $275/week, or pair with an existing Tuesday/Thursday waitlist inquiry before accepting.
See your week the way your business sees it.
A daycare can feel completely full and still have valuable capacity hiding between schedules. DaycareWorth visually highlights exactly which day combinations to target next.
Prioritizing T/Th inquiries turns your 68% dip into 100% capacity without overcrowding your peak M/W/F days.
Monday–Friday Spot Utilization
What should you charge to make your daycare sustainable?
Your neighbor's rate doesn't know your expenses, your capacity or your income goals. DaycareWorth does the math using your numbers.
Your Daycare Variables
Find the spots you've quietly outgrown.
Review your current spots with complete clarity. Identify below-market enrollments without stress, guessing, or spreadsheet chaos.
Tuition is aligned with your current expense model and profit goal.
Enrolled in 2023. Costs have increased 18% since initial enrollment agreement.
3-day spot is priced below minimum threshold and leaves Tue/Thu unutilized.
An empty spot has a number attached to it.
Seeing the number makes it easier to decide when filling a spot deserves your immediate attention.
Don't let next season's vacancies surprise you.
Today's full daycare can become tomorrow's empty spots. DaycareWorth helps you see the change before it reaches your bank account.
Forward 6-Month Occupancy Outlook
2 enrollments are scheduled to end as children reach preschool age.
Compare the decision before you make it.
There isn't always one perfect answer. DaycareWorth makes the trade-offs visible so you can choose what works best for your schedule and budget.
Accept at $210 / wk
Takes the requested M/W/F schedule as-is. Fills 3 days quickly but leaves T/Th empty, reducing spot yield by over 30%.
Decline & Wait for Full-Time
Protects full-time licensed spot for a 5-day family at $300/wk, but carries risk of 4–8 weeks of zero revenue while looking.
Counter-Offer at $275 / wk
Charges an appropriate part-time premium that reflects the split schedule. Captures 91% of full-time revenue with guaranteed enrollment.
Your costs changed. Did your rates?
Small cost increases add up quickly when your capacity is limited. When grocery and utility bills climb quietly, your take-home pay shrinks unless rates reflect current reality.
A modest $18/week adjustment per child fully restores your original 42% net margin across 8 spots.
Inflation & Operating Cost Drift
Organic milk, fresh produce, daily meals
Paper goods, craft kits, cleaning
Electricity, water, climate control
Annual child care insurance policy
Would hiring help actually pay off?
Model the numbers before making the commitment. Evaluate whether adding assistant hours provides sustainable profit or just adds management stress.
Expansion Scenario Model
Under these capacity and rate assumptions, hiring an assistant pays for itself and contributes an estimated $7,280/year in net profit while easing daily workload.
Don't just show me numbers. Tell me where to look first.
Instead of overwhelming you with endless spreadsheets and reports, DaycareWorth distills your data into a prioritized, step-by-step action plan.
Your Priorities This Month
Review Child B's rate
Price AdjustmentRate unchanged for 3 years. Realigning to $285/wk target.
Fill Tue/Thu capacity
Capacity MatchSpot 7 has open 2-day schedule match with active waitlist inquiry.
Prepare for November vacancy
Risk Mitigation2 children age out into preschool. Begin proactive marketing in Sept.
Review infant tuition tier
Ratio OptimizationInfant spot requires 1:3 ratio. Current rate should carry $40/wk premium.
* Estimates depend on user-entered values and do not represent guaranteed income.
What is one empty spot worth?
Test your own numbers below in seconds. No email required, completely private.
Your Daycare Inputs
Live Valuation Result
Across 1 spot over 4 weeks
Every spot filled at full value represents steady annual capacity.
Simple estimate based on the values entered. Enrollment and revenue are not guaranteed.
One place for the business questions that keep coming up.
Clear, actionable answers built for home daycare owners who want confidence in their numbers without the complexity.
What should I charge?
Calculates target tuition from your expenses & salary goal
Should I accept this part-time schedule?
Detects fragmentation risk and recommends minimum pricing
Which current spots are underpriced?
Compares active enrollments against your sustainable rate
What is an empty spot really worth?
Shows uncaptured revenue across 30, 90, and 180-day horizons
Which days have unused capacity?
Monday–Friday heatmaps reveal hidden schedule gaps
What happens when two children leave?
12-month forward capacity forecasts protect cash flow
Can I afford an assistant?
Models added wage costs vs. expanded licensed capacity
How much occupancy do I need to break even?
Identifies minimum FTE spots required to cover all costs
What happens if I raise tuition 5%, 10% or 15%?
Simulates revenue lift across gradual increase tiers
Which waitlist family fits my open days?
Matches prospective parent schedules to vacant day blocks
How much can my daycare realistically earn?
Calculates true maximum potential based on licensed spots
What should I focus on first?
Action Center ranks immediate financial opportunities
Not another daycare management system.
Your attendance, billing and parent communication tools help you run the day.
DaycareWorth helps you make the business decisions behind it.
Typical Daycare Apps
Designed for daily parent communication and classroom logging.
- ✓Attendance check-in / check-out
- ✓Parent messaging & photo feeds
- ✓Daily activity & diaper logs
- ✓Digital billing & invoicing
- ✓Calendar reminders & notifications
DaycareWorth
Focused 100% on tuition pricing, spot value, and capacity strategy.
- ✓Sustainable tuition rate builder
- ✓True spot value & margin calculations
- ✓Part-time schedule & fragmentation optimizer
- ✓Vacancy cost & uncaptured capacity analysis
- ✓12-month forward enrollment forecast
- ✓Staffing & assistant financial models
- ✓Prioritized monthly action recommendations
Built around your business — not children's personal data.
We respect your boundaries. DaycareWorth is built strictly as a financial tool for the business owner.
No child names required
Perform complete financial analysis with simple labels like Child A, Child B, or Toddler 1.
Zero medical or personal data
We never ask for immunization records, medical info, home addresses, or private family records.
No photos or daily logs
DaycareWorth contains no photo storage, camera feeds, or parent communication channels.
You set your licensed capacity
We provide financial estimations based on the capacity and schedule parameters you enter.
One tool. One price. No monthly subscription.
One pricing decision can be worth more than the cost of the tool. Full access to optimize your daycare's income.
DaycareWorth Complete
Full access to every capacity optimizer, rate builder, and forecasting tool. One-time purchase. No monthly subscription.
Everything Included in Your License:
Frequently Asked Questions
Everything you need to know about DaycareWorth and how it helps your childcare business.
You only have so many spots.
Make each one count.
See where your daycare stands today, what each spot is really worth, and which decisions could make the biggest difference.